Supervisor, Project Management – Hearts & Science/Omnicom Media Group

Supervisor, Project Management

The Company: Hearts & Science has been inspired by confident marketers seeking business advantage in a world of personalized digital marketing, where CRM and addressable channels converge, and decisions must be made in real time to aggregate effective reach and deliver the right message at the right time. Designed to inform brand strategies with real-time insights, Hearts & Science is a data-driven marketing agency with expert media planning and buying capabilities, among other services that include shopper marketing, marketing innovation and content activation. Overview The Supervisor, Project Manager role is key in driving the day-to-day documentation, project planning and supporting momentum of the Hearts & Science Project Management Office (PMO) team. They will operate as an extension of the business team. The position will be accountable for supporting team goals and objectives while working cross-functionally to deliver our brand vision. Reporting to the Senior Project Director, the Assistant PM, of the PMO embodies our agile mindset to translate this to projects across the Hearts & Science organization. The role entails fostering collaboration across agency teams to deliver quality work, designing process optimizations, and archiving retrospective learnings for future success. The foundation of the Agile Project Management Office, the Assistant Project Manager will work to assist with project work, monitor and document progress, and manage project retrospectives. The ideal candidate is confident, adaptive, energetic, inquisitive, and a self-starter; passionate and driven while having great attention to detail; a clear and confident communicator, proactive in their approach and able to plan ahead in order to mitigate risk. Truly dynamic, highly personable and capable of delivering better business outcomes. Comfortable working independently and with a group of varied senior and junior colleagues, and able to adjust priorities without skipping a beat. Qualifications 3-5 years of experience in media, advertising/marketing, or consulting; and a solid track record of successfully managing projects from start to completion Previous project management experience preferred; experience with the Agile methodology is a plus Knowledge of agency process, media planning and execution or creative production and how they work together as an integrated entity is paramount The knowledge, skills, and abilities typically acquired through a combination of relevant formal education/training and work experience including, but not limited to the following: Excellent communication and organizational skills Analytical thinking and problem-solving Process architecture Knowledge of Microsoft Office, Jira, Confluence, SmartSheet and/or Hive preferred Responsibilities Core responsibilities include, but are not limited to the following: Maintaining the Hearts PMO rituals and ways of working, including a commitment to documentation, and project library maintenance Partnering with PMO leadership, business and client teams to translate client business objectives into agency success measures Documenting project workflows Supporting the build and maintenance of client roadmaps Overseeing project progress, identifying roadblocks, and communicating to stakeholders across the organization Efficiently tracking project plans and deliverables, ensuring product and work quality across teams responsible for contributing Defining, delivering, and reporting out on roadmap objectives Leveraging PMO work processes, utilities, tools, templates, and ways of working to help business and client teams become self-sustaining Participating in internal and external client meetings Ability to effectively communicate and work with various functional teams across the organization Multi-task across various projects and deliver on tight deadlines Share best practices with fellow project managers across clients Anticipate needs of the team while being a team player.